Project Management

Resource Management Across Multiple Projects

When people work on several projects at once, conflicts over resources cause delays and burnout. This course teaches how to plan and manage shared resources across a portfolio: capacity planning, skills inventories, allocation rules, resolving conflicts, resource levelling and reporting utilisation and bottlenecks.

5 days Classroom or live online English

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Take the course details with you.

Download the full standard outline: why attend, methodology, objectives, audience, competencies, the daily outline and current plans.

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Why attend

From knowledge to real-world impact.

Over-committing scarce specialists is a common cause of portfolio delays. You will learn to match demand to capacity realistically.

Workplace challenges

Professional Problems This Course Is Designed to Solve

The programme explores practical approaches to the following challenges. Results depend on how the learning is applied in your organisation.

Difficulty translating subject knowledge into practical workplace decisions.
Inconsistent approaches to the activities covered in the course outline.
Lack of a structured plan for applying and reviewing new skills.

Course methodology

How you will learn.

Capacity planning exercises, resource conflict simulations, tool demonstrations and case studies.

Course objectives

What you'll take away.

By the end of this course, participants will be able to:

Explain resource management challenges in multi-project environments
Build capacity plans and skills inventories
Forecast resource demand from the portfolio
Allocate resources using clear rules
Resolve resource conflicts between projects
Report utilisation and bottlenecks

Target audience

Who should attend.

This course is suitable for:

PMO and resource managers
Project and programme managers
Functional managers
Portfolio managers
Planners

Target competencies

Capabilities you will build.

Participants will develop competencies in:

Capacity planning
Demand forecasting
Allocation
Conflict resolution
Utilisation reporting

Course outline

Your learning journey.

A focused, practical outline with time to explore, apply and reflect.

Day 1Multi-Project Challenges

09:00–10:08Shared resources
10:08–11:00Multitasking costs
11:00–11:30Coffee break
11:30–11:45Multitasking costs (continued)
11:45–12:53Bottlenecks
12:53–14:00Exercise

Day 2Capacity and Skills

09:00–10:08Capacity planning
10:08–11:00Skills inventories
11:00–11:30Coffee break
11:30–11:45Skills inventories (continued)
11:45–12:53Availability
12:53–14:00Workshop

Day 3Demand and Allocation

09:00–10:08Forecasting demand
10:08–11:00Allocation rules
11:00–11:30Coffee break
11:30–11:45Allocation rules (continued)
11:45–12:53Prioritisation
12:53–14:00Simulation

Day 4Resolving Conflicts

09:00–10:08Escalation
10:08–11:00Levelling and sequencing
11:00–11:30Coffee break
11:30–11:45Levelling and sequencing (continued)
11:45–12:53Negotiation
12:53–14:00Case study

Day 5Reporting

09:00–10:08Utilisation metrics
10:08–11:00Tools
11:00–11:30Coffee break
11:30–11:45Tools (continued)
11:45–12:53Continuous improvement
12:53–14:00Action plan

The timings provided are estimates and may vary depending on the number of participants and the discussions taking place during the sessions. They are indicative only and do not constitute a binding commitment.

Dates & venues

Find a session that works for you.

Confirmed dates accept registration requests. Tentative dates are enquiry only.

Good to know

A few things to know.

How is the course delivered?

Our classroom programmes combine facilitated discussion, case studies, exercises and reflection. The precise format will be confirmed before enrolment.

Can you deliver this programme for our team?

Yes, you can enquire about a tailored programme. Share your goals, group size and preferred dates with our learning team.

Will I receive a certificate?

Participants who complete the programme receive a Smart Horizon UK certificate of attendance. Smart Horizon UK programmes are not externally accredited and do not award a professional qualification, licence or designation. Where a course title or outline refers to a professional certification (for example, AACE International's Certified Cost Professional), the programme supports learning and preparation only; the credential itself is awarded solely by the relevant professional body under its own application and examination requirements.

What should I confirm before booking travel?

Please confirm the session, exact venue, accessibility arrangements, fees and any visa requirements with the team before arranging travel. Tentative dates are not confirmed sessions.

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